2022 Parish Council Minutes of Meetings

Cllr. M Heavens (Chair), Cllr J Smith (Vice-Chair), Cllr I Johnston, Cllr A Wilkinson, Ms S Harvey (Parish Clerk). Also in attendance Cllr S Bunney.  

2.Apologies for Absence 

Cllr S Masterman (illness) 

3.Councillor vacancies x2 – Co-option of Councillors 

An application has been received from an interested parishioner, Mr M Bowley.  Cllr Heavens proposed that Martyn Bowley was co-opted onto the council. Seconded by Cllr Johnson.    

4.Chairman’s and Councillor’s remarks 

It was Confirmed that Parish Clerk had the responsibility as the Safeguarding Officer and Data Protection Officer. 

Cllr Wilkinson commented that a parishioner had raised concerns about an overgrowing hedge on Main Street, however unless this is identified, we can do little regarding this.  

5.Review of standing orders 

To resolve on whether to adopt the updated standing orders (LALC  April 2022) 

Comments were received from Councillors regarding adoption of the standing orders.  

Cllr Heavens proposed that the standing orders are adopted: Seconded by Cllr Smith, agreed unanimously. Action: Cllr Heavens will look at a risk assessment for July’s meeting to cover absence of the Proper Officer. (Parish Clerk).  

6.To receive declarations of interest in accordance with the 2011 Localism Act and to consider any requests for dispensations. 

None received. 

7.Reports from District & County Councillors, Police and the Village Hall, if present 

Councillor Bunney commented that LaLC do have a list of ‘stand in’ proper officer’s which can be accessed as required. The pavement issue outside the school would qualify for a grant in principle, this would need planning permission, and due to the length of time, this would not be included in this year’s budget.  

Issue regarding pig Units – this is still in planning stage and both sides have engaged lawyers, and are awaiting responses.  A request has been made to reduce the speed  

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limit from 50mph through Fir Park - This will need to go through Public Consultation.   DEFRA announced a scheme regarding improvements to village halls, the link has been passed on to the Village Hall Committee. Cllr Bunney also updated the meeting regarding the current debate at County and District level regarding the number of solar farms.  WLDC could lose 7 thousand hectares of agricultural food production land. The decision is made on national importance, not local importance and planning applications may start coming in, which may impact on roads and infrastructure.  

Cllr Masterman absent therefore no village report.  

8.Notes of the last meeting on 9th May 2022 to be approved as the minutes. 

Minutes approved – all agreed.  

9.Clerk’s report on matters outstanding 

Update to speed devices – fitted on 06.05.22, A report has been circulated. The devices activate at a set distance of 500 ft. Data is not recorded until the vehicle speed is stabilised. The devices installed are recommended by the Safety Road Partnerships. 70% of vehicles travelling from Low Road are within the speed limit.  

Once more data is collated, Cllr Heavens will be able to provide a more detailed analysis of the information. 

Sands Lane update from Cllr Johnson – Carried forward to July meeting. 

10.Planning Matters  

          Planning application 144728 – erection of 4 dwellings off Main St. Kirkby 

         i.To resolve on whether to submit comments to WLDC. 

Comments were read by the Parish Clerk, collated from those responses received from Councillors. It was resolved that an objection would be made to the application, based on the information collated.  All agreed.  

Cllr Johnson further commented that parishioners may be unaware that the number of dwellings included in the Neighbourhood Plan have been exceeded, and that parishioners need to be aware of this. 

        ii Planning Application 144844 – erection of domestic wind turbine at 1, Orchard Close. Low Road, Osgodby. 

       To resolve on whether or not to submit an agreed response to WLDC 

Cllr Johnson outlined the reasons for the planning application.  It was resolved that no objection would be made to the application.  All Agreed.  

     Planning application 144826 – Gulham Fields Farm, Gulham Road, North Owersby. Erection of 2 poultry sheds with associated facilities.  

To resolve on whether to accept the PC decision as to whether or not a response is appropriate. 

To resolve (if applicable) on whether to submit an agreed response to the planning application to WLDC 

Councillors debated the information presented and it was unanimously resolved to submit an agreed response, although this was not directly a Osgodby Parish Council issue. Action: Parish Clerk to submit the agreed response directly through the WLDC portal.  

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11.Correspondence 

Planning application 144998 – received 9th June 2022, application for change of use of barn/stable to 1 dwelling, including 2 storey rear extension and new highway access, and erection of single storey stables.  Parish Clerk has requested an extension to this application, as it was received too late to include in this meeting.  This will be added to the July agenda.  

All other correspondence has been circulated.  

12.Financial Matters 

Financial Report – Confirmation of Jubilee Grant to be paid 14.06.22 has been received.  

Bank accounts:  

Current account £5.52 – NSIB interest 

Business reserve ****471 £1.43 – Interest 

Business reserve ****996 £1.28 - interest 

Ratification of payment schedules – circulated for signature.  

Cllr Smith and Cllr Heavens – declared interest.  

13. To consider the revised quote for the War Memorial Landscaping from CHM. 

To resolve on whether to accept the revised quote from CHM and commission the work, or to put the project out to tender 

Following discussion, Cllr Heavens moved that this was put out to tender and Cllr Johnson suggested that plans were drawn up.  Seconded: Cllr Smith, all agreed. Cllr Smith was happy to lead on the project.  Action: Parish Clerk to advertise.  

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14. Tenders for grass cutting at the Village Green, War Memorial and Cemetery. 

To review the tenders for grass cutting  

Tender 1 - £125.00 per cut, additional work @ £25.00 per hour 

Tender 2 - £105.00 + vat = £126.00 per cut, increase of 7% annually 

Tender 3 - £65.00 + vat = £78.00 per cut 

To resolve the award of the contract to the Council’s preferred contractor. 

It was resolved to award the tender to A J Williams (tender 3).  All agreed. Action: Parish Clerk to draw up a contract.  

15.Update to parking on Main Street, Osgodby 

Nothing to report. Cllr Bunney confirmed that the issues raised are still in the hands of the County Council. 

16. Cycle storage options  

To receive a report from Councillor Heavens.   

Cllr Heavens updated the meeting regarding sourcing larger pods, however this had not been successful.  The Parish Clerk has contacted Cycle Pods and arranged collection of the pods that are not required.  The Parish Clerk also advised the grant received for this project has been overspent by £279.60.  

One parishioner asked if he could comment, which was permitted. He felt that one of the pods could be modified to accommodate his bike.   

To resolve on whether the council will purchase a larger cycle storage unit and base to supplement the current provision 

Motion withdrawn – Someone will be in touch with the Parishioner regarding his suggestion.  

17.Parking on the village green 

To receive a report from Councillor Heavens 

Councillors discussed the report provided.  It was commented that parishioners were perhaps unaware of the no parking rule on the green because there are no signs.  Cllr Wilkinson commented that, as far as he was aware, there is no permitted parking on the green.  

To resolve on whether the council will purchase and erect No Parking signs on the Village Green 

Cllr Heavens proposed the purchase and erection of signs, seconded by Cllr Smith.  This was unanimously agreed.   Action: Cllr Smith would look at sourcing appropriate signage.  

18. Deterioration of Clerk’s Printer and scanner 

To receive a report on the condition of the Clerk’s Printer / scanner from the Parish Clerk 

The Parish Clerk informed the meeting of the condition and capacity of the printer, which is no longer fit for purpose.  

To resolve on whether to purchase a new printer / scanner within a set budget for use by the clerk 

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   Planning Matters 

     i.   Application number 144998 – Change of use to barn and stable, Land adjacent to Red House, Main Street, Osgodby. To resolve on whether or not to submit an agreed response to WLDC 

         Correspondence - To note general correspondence as per the list provided. Financial Matters 

         Financial Report 

      i. Ratification of payment schedules 

        LaLc Audit 

      i. To receive a report from Cllr Heavens  

     ii. To resolve as to whether or not the Parish Council engage in the LaLC audit process. 

      Noticeboard repairs and maintenance  

    i. To receive a proposal from the Parish Clerk regarding repairs required to the 3 notice boards 

     ii.To resolve whether or not to carry out repairs and to put this out to tender. 

     Open Spaces Membership 

    i. To receive information from Cllr Heavens 

    ii. To resolve whether or not to adopt membership 

     Sand Lane project update  

   i.  To receive a report from Cllr Johnson 

   ii.  To resolve whether or not to continue with the project