2022 Parish Council Minutes of Meetings

OSGODBY PARISH COUNCIL

Minutes of the meeting held on Monday 14th November 2022 commencing at 7.30pm.

Osgodby Village Hall 

Public forum:  Number of parishioners present: 15 Public forum:  7.42pm to 8.00pm

Issues raised : Lincolnshire road Safety Scheme, Village Green, Bus markings (School), Gigabit scheme.

• Present

Cllr M Bowley (Chair) Cllr J Trafford, Cllr A Wilkinson, Sue Harvey (Clerk).  Cllr Trafford arrived at 19.41 hrs. Cllr S Bunney in attendance

• Apologies for Absence 

 Cllr J Smith & Cllr J Trafford sent apologies for possible late arrival.  Cllr J Smith was unable to attend.

• Chairman’s and Councillor’s remarks

Chair firstly apologised for the lack of Cncllrs at the start of the meeting and explained how the procedings would commence. Thanks were expressed to Carol Bodman for playing so beautifully at the service of Remembrance on 13th November 2022

• To review Councillor vacancies and co-opt a replacement for S Masterman

Interest has been expressed from Kirsty Fox. Nominated: Cllr M Bowley

Seconded: Cllr J Trafford. Kirsty was invited to join the Committee.  Parish Clerk will email necessary documents to be completed.  

• To receive declarations of interest in accordance with the 2011 Localism Act and to consider any requests for dispensations.  

Cllr Wilkinson declared an interest Red House planning application.  

• Reports from District & County Councillors, Police and the Village Hall, if present

Cllr Bunney informed the meeting of the changes to the Policing Team, provided updated information regarding work being carried out by LCC Highways and flytipping in the area. Other issues include flooding on Washdyke Lane and Orchard Close.

• Notes of the meeting held on 24th October 2022 to be approved as the minutes

These were approved.

• To resolve to rescind the decision made regarding erecting no parking signs on the village green and move this item to the community action plan (Agenda item 15)

Parish Clerk reported that only 2 Councillors have responded to the rescind request. Action: Parish Clerk to seek further clarification and report at the next meeting.  

• To appoint a Project Lead for the Speed Devices.

Machaela Heavans was happy to continue to carry on with this and provide reports to the Parish Council.  

• Clerk’s report on matters outstanding 

To correspond with the owners of Rectory Farm, Usselby and the Church at Usselby.

Training for Councillors regarding Civility & Respect project.

Cost of providing legal support in respect of the access across the Village Green - awaiting information from Wilkin Chapman.

• Planning Matters

i. APPLICATION REFERENCE NO:145744, PROPOSAL:Planning application for an agricultural building to be used as a chemical storage, covered sprayer parking and washdown area  LOCATION:Jesmond Farm Gulham Lane Kingerby Market Rasen LN8 3PU

ii To agree a response to send to WLDC.

Response agreed.

iii APPLICATION REFERENCE NO:145623

PROPOSAL:Planning application for change of use of barn & stable to 1no. dwelling including two storey rear extension and new highway access, and erection of single storey stables - resubmission of 144998, Land adjacent to Red House Main Street Osgodby Market Rasen LN8 3PA

iv    To resolve an agreed response which will be sent to WLDC.

Response agreed.

• Correspondence - To note general correspondence as per the list provided

Flooding at Orchard Close.

Blocked access of Bridleway 92 (Kingerby ‘The Chase’) reported to ROW, returned communication estimating February 2023 for action.

Sign in the Tree at Gulham - Cllr Wilkinson will follow this up.

It was requested by Red House residents, that the padlock is removed from the gate.  This was agreed.

Kingerby bridleway bridge has been replaced and should be open w.c 14th November.

WLDC - reporting of CIL payments - information received relating to reporting, required by 31st December 2022. Action: Parish Clerk to look into this.

Property on Sand Lane - Trees on land owned by the Parish Council are blocking visibility. It was agreed that these need to be cut back.  Action: Parish Council to liaise with contractor.  

• Financial Matters

• Financial Report, including preparation for the 2022/23 Precept and budget review

Parish Clerk presented expenditure and income paper and budgets were discussed for the coming year.  A  2% increase on the Precept for 2023/24 was agreed.

• Ratification of payment schedules

S.Harvey (Salary) £270.42

A J Williams Grass Cutting £162.00 (vat 27.00)

LaLC - training £24.00 (vat 4.00)

S.Harvey expenses (printer ink) £67.63 (vat 11.27)

A J Wilkinson - Parish Pump printing £92.05

Elemental Landscapes 3rd payment £2212.56 (vat 368.76)

Bank account balances: 

Current account ***7600   £10584.60  Income: £9190.51

Business reserve ***6471  £9717.59  Income:  £3.94

Business reserve ***6996  £552.45  Income:   £3.14

•       i. To receive information from the Clerk regarding changes to the grass cutting agreement from Lincolnshire County Council

Information regarding changes to the agreement were circulated.  

ii  To resolve to accept the agreement and return this to LCC

Proposed: Cllr K Fox Seconded: Cllr A Wilkinson

• I.   Councillor communication, email addresses and move to TEAMS

Information circulated regarding email addresses. Gmail - Some Councillors are finding it inflexible, printing and downloading is difficult.  Cncllrs discussed moving towards the .gov email domain system, and use of TEAMS, but requested further information. Action: Parish Clerk to include on January 2023 Agenda and provide further details.

Ii. To agree and resolve communication methods.  

Agreed to set up individual emails soley for Council work and review Domain options in January 2023.  Proposed: Cllr Bowley, second: Cllr Wilkinson Action: Deadline Friday 25th November 2022. Parish Clerk to change information on websites.

• i To receive an update to the community action plan and identify any actions that need to be carried forward to the next action plan.

Action: Parish Clerk to draw up a new action plan, with those identified actions to be carried forward.

ii To resolve to sign off the current action plan

Current plan signed off.

• i To discuss and agree the consultation for the next action plan

Councillors agreed to wait until the next edition of the Parish Pump (January 2023), to send out new

questionnairs, as an insert in the Parish Pump. Comments from Public Forums need to be drawn out

and included

iiTo resolve the agreed consultation content and method

It was agreed to send out in January 2023, with offer free prize draw.

• iTo resolve to proceed with the LaLC Audit

Proposed: Cllr Trafford, seconded: Cllr wilkinson

• i Update of Policies – to review and resolve to adopt the policies presented.

Complaints policy - addresses need to be added. Grants policy - figure for provision of a grant - £100

Other policies agreed.

• iTo receive an update regarding the Gigabit scheme. 

Updated information as of 8th November 2022: £110,500, with £14,500 to be validated. Vouchers need to be validated by the end of November.  Action: Cllr Trafford and Parish Clerk to contact residents of non validated vouchers.

ii. To resolve on whether the Council will go into closed session to consider following matter. Should the resolution be passed the public (and press) will be required to leave the meeting at this stage Proposed Cllr Bowley, Seconded: Cllr Wilkinson. At Chairs invitation, Machaela Heavens was invited to stay to advise with the contract. Members of the public left the meeting.

• To review, agree and resolve to sign the contract from OpenReach.

Councillors discussed concerns regarding the contract and agreed that it could not be signed at the moment.  An email was agreed and sent to OpenReach.  Proposed by Cllr Bowley that a further meeting will be called once the information has been received. All agreed. 

Minutes approved 9th January 2023 Cllr J Trafford (Acting Chair).